Cebu Normal University
Announcements

The CNU VIRTUAL CONGRESS (VRCon) 2020

October 8, 2020 • Information and FM Station Unit

The CNU VIRTUAL CONGRESS 2020 (CNU VRCON 2020)

Background and Rationale

Around the world, universities and colleges have closed because of COVID-19 — forcing an increasing number of researchers to work and teach from home. COVID-19 is not just altering everyday life; it’s also upending research. As universities and colleges go virtual, researchers are scrambling to protect their scholarship and their careers. There will clearly be a void in direct, measurable research outputs during and following the current hiatus imposed by the pandemic. However, some researchers can’t simply stop going to their laboratories and some research activities must continue even in the face of a shutdown. The number of researchers who continue to work and encourage their teams to work during a time when the government is advising that we all stay at home is highly commendable.

While many are eager to see restrictions lifted, especially as numbers stabilize in some areas, there is a need to remain patient and vigilant. While we are still grappling with the challenges of this pandemic, we could also use this opportunity to brace ourselves for these potential changes in our lives, once these trying times are over. Assuming workplaces get fully functional with suitable personal protective equipment, feel comfortable that we’re not going to get significant additional cases, the next challenge is how will the world face a redefined life. It is recognized that we are living under exceptional circumstances and that decisions are being made considering the best interests of the public. But it is the role of academia to allow researchers to resume their work, considering all research essential. The short-term crisis-induced changes have to result in lasting shifts in research practice. This is to herald a new balance and to teach us new ways to improve knowledge generation and management strategies. The pandemic has introduced a whole set of new questions about the conduct of research. Nonetheless, to mitigate the impact, researchers should prepare to work remotely.

This health crisis is calling for extraordinary and innovative measures, and researchers need supportive processes to continue. Cebu Normal University reframed knowledge generation and management strategies by crafting innovative programs making research accessible and responsive to the new realities, with unflinching measures to impact globally. Included in the strategies are CNU Virtual Research Engagements which aims to leverage research practices and experiences through virtual engagements and CRD Online which is the implementation of remote, online-based research activities and paperless transaction of research services including the conduct of online trainings on advanced research methods.

This year, the university wants to take again the lead in addressing the demand of the time for wider research and innovation dissemination amid the pandemic by providing a new flavor to the usual research conference. The university will organize the CNU VIRTUAL RESEARCH CONFERENCE (VRCon) 2020. The virtual conference will highlight research discoveries, innovations, and services of the institution. It will also welcome researchers from other institutions both national and international. This will be an event for students, scientists, and the community to collaborate and to learn about research. The conference will be true to its name, wherein there will be scientific lectures, infomercial and infographic presentations, virtual exhibit booths, and other events showcasing the integration of research culture into the university. This exciting celebration of research achievements will be on October 28-30, 2019.

Theme:           Reframing the Landscape of Knowledge Generation in the New Normal

Host:           Cebu Normal University – Center for Research and Development

Date:           October 29-30, 2020

Venue:           Fb Live/Zoom Online Meetings

Participants:          CNU Faculty Researchers and Administrative Officials

National and International Researchers

Activities:

Day 1 October 28, 2020

Online Check In Opening Ceremonies Keynote Speech

Launching of Competitions

Infomercial Competition Infographics Competition

Invention/Utility Models Competition Virtual Exhibits

Scientific Lectures (by invitation) Network Analysis

COVID-19 Mathematical Modelling

Day 2 October 29, 2020

Scientific Lectures (by invitation) Network Analysis

COVID-19 Mathematical Modelling

Day 3 October 30, 2020

Scientific Lectures (by invitation) Network Analysis

COVID-19 Mathematical Modelling

Announcement of Competition results End of Program

Expected Outcomes:

1.      Developed new and common understanding on the knowledge generation processes and practices in the new normal;

2.      Further collaboration in the research network;

3.      Further publication of researches; and

4.      Strengthen collaboration between research institutions

Submission of Entries

Submission will be done online through the official email address of the Center for Research and Development: crd@cnu.edu.ph

Submissions must follow the following format: Subject: CNU VRCon_(Family Name)

Attachments:

File Name: CNU VRCon_(Family Name)_(Title) Deadline: October 16, 2020

a.       Virtual Exhibits*

Background: The virtual exhibits serve as a way to promote research activities and facilities as well as an avenue to showcase the accomplishments and/or research services of participating units/institutions.

Guidelines:

a.               Units/participating institutions can create a video exhibit showcasing best research practices.

b.              The exhibit must contain the following: (1) the unit/participating institutions’ research activities or facilities, or R&D accomplishments and (3) showcase best research practices.

c.               At least 2 research studies according to the THEME of the research conference must be featured by the units/participating institutions.

d.              A panel of 3 judges shall evaluate all entries and identify a winner.

e.              Participating exhibitors must have their virtual exhibit completed on or before October 16, 2020, 5:00 PM.

f.                 The decision of the panel of judges shall be final and unappealable. The scorecards or rating sheets are considered personal notes of the Panel of Judges and are not for public scrutiny and any part of it shall not be given to any contestant or requesting party.

Judging shall be based on the following criteria:

Criteria
Scoring
Virtual Exhibit Concept
(quality, originality and uniqueness)
25%
Content
(intended message is communicated clearly to a wide audience)
30%
Branding
(use of the unit/participating institutions’ logo within the design of the booth)
15%
Creativity
(promotion and presentation of research services)
20%
Over-all appeal
(booth cleanliness; layout attractiveness; ease of access to information within the booth)
10%
TOTAL 100%

*Adapted from CVCHRD Guidelines

b.      Invention/Utility Models****

i.                              A. Definition: Invention refers to any technical solution of a problem in any field of human activity which is new, involves an inventive step and is industrially applicable. It may be, or may relate to a product, or process, and their improvements, (Sec. 21, RA 8293). It shall be covered by invention patent still in force granted by the Intellectual Property Office – Philippines (IPOPHIL)

B. Definition: Utility model refers to any technical solution of a problem in any field of human activity which is new and industrially applicable contemplation of the above statute (Sec. 109, RA 8293). It shall be covered by utility model registration with a registrability report still in force granted by the Intellectual Property Office of the Philippines (IPO-PHIL).

Guidelines:

a.       Entries in the invention/utility models category must have patent or utility model registration from IPOPHL with its corresponding documents.

b.      All inventor(s) must sign in the entry forms.

c.       Documentation of invention(s)/utility model(s) shall be sent to the Official Email of the CRD.

d.      The prototype can be exhibited according the discretion of the inventor. Several ways for presenting can be utilized in the presentation of the utility models.

e.      Participating exhibitors must have their virtual exhibit completed on or before October 16, 2020, 5:00 PM.

f.        The decision of the panel of judges shall be final and unappealable. The scorecards or rating sheets are considered personal notes of the Panel of Judges and are not for public scrutiny and any part of it shall not be given to any contestant or requesting party.

Judging shall be based on the following criteria:

A.  INVENTION

 CriteriaScoring 
Degree of Inventiveness30%
Degree of Development25%
Commercial Viability/Readiness for Commercialization40%
Presentation and Demonstration5%
TOTAL 100%

B.   UTILITY MODEL

Criteria
Scoring
Useful technical advantage
30%
Degree of Development
25%
Commercial Viability/Readiness for Commercialization
40%
Presentation and Demonstration
5%
TOTAL
100%

****Adapted and modified from DOST 2019 RICE Rules and Criteria

c.      Research Infomercial*****

Definition: An infomercial is a video presentation which presents a significant amount of information to promote a point of view.

Guidelines:

a.               Units/participants can submit an entry for the Research Infomercial Competition.

b.              The maximum running time of the infomercial is 2 minutes only and must not be shorter than 30 seconds.

c.               The infomercial must be based on the THEME of the research conference.

d.              The infomercial must portray why such project was developed or why the study was conducted; the study’s potential benefits in terms of its impact to the society as a whole.

e.              The infomercial can be a slideshow of pictures and captions and can also be a video production. It must be in DVD playable format. To enhance the audio and video presentation, subtitles may be used to transcribe the conversations. It must be ensured that the text is visible. Use of the Filipino and/or English as medium is allowed.

f.                 All created infomercials must be original and no part of it must be obtained from any shows or television commercials. Any violation will void the entry.

g.              Upon submission of the entry, the entrants give the Center for Research and Development the permission to use the submitted material for the express purpose of research promotion and publicity.

h.              Entries may be submitted individually, in groups, or as a unit. The submitted entry must have the name and e-mail address of the contact person and the identifying institution to avoid technicality problems. Finalists will be contacted via email.

i.                 Deadline of submission of the entries will be on October 16, 2020, 5:00 PM.

j.                 All entries will be posted on the official Facebook page of the university. Likes and shares will be part of the criteria. The opening of the research festival, i.e. on the first day of the research festival, signals the time allotted to promote the entries in social media and ends in the morning at 11:59 AM of the last day. No entries shall be accepted once the campaign has already started.

k.              The decision of the panel of judges shall be final and unappealable. The scorecards or rating sheets are considered personal notes of the Panel of Judges and are not for public scrutiny and any part of it shall not be given to any contestant or requesting party.

Judging shall be based on the following criteria:

Criteria
Scoring
Story and Creativity
25%
Novelty
20%
Content/Relevance
40%
Fan Page Results
Likes  75%
Shares 25%
15%
TOTAL
100%

*****Adapted from CVCHRD Guidelines

d.   Research Infographics******

Definition: An infographic is a visual way to display data that makes it easy to understand at a glance. It can take the form of a chart, diagram, or illustration, and usually involves minimal text.

Guidelines:

a.               Units/participants can submit an entry for the Research Infographics Competition.

b.              The infographics should highlight the THEME of the research conference.

c.

d.              Entries may be submitted individually, in groups, or as a unit. The submitted entry must have the name and e-mail address of the contact person and the identifying institution to avoid technicality problems. Finalists will be contacted via e-mail.

e.              The infographics may be submitted on either .jpeg or .pdf format.

f.                 Deadline of submission of the entries will be on October 16, 2020, 5:00 PM.

g.              All entries will be posted on the official Facebook page of the university. Likes and shares will be part of the criteria. The opening of the research festival, i.e. on the first day of the research festival, signals the time allotted to promote the entries in social media and ends in the morning at 11:59 AM of the last day. No entries shall be accepted once the campaign has already started.

h.              The decision of the panel of judges shall be final and unappealable. The scorecards or rating sheets are considered personal notes of the Panel of Judges and are not for public scrutiny and any part of it shall not be given to any contestant or requesting party.

Judging shall be based on the following criteria:

Criteria
Scoring
Visual Appeal
40%
Quality of Content
40%
Potential to Generate Discussion
5%
Fan Page Results
Likes  75%
Shares 25%
15%
TOTAL
100%

******Adapted from CVCHRD Guidelines

*This announcement is made through the request of the Center for Research and Development

Cebu Normal University
PRIVACY POLICY

Policy Statement

This Privacy Policy is adopted in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations (IRR), and other relevant issuances of the National Privacy Commission (NPC). The University is committed to protecting and respecting your personal data privacy. We process personal information in accordance with the principles of transparency, legitimate purpose, and proportionality. This Policy informs how we collect, use, disclose, store, protect, and dispose personal information of our data subjects.

Definitions

Personal information refers to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information or when put together with other information that would directly and certainly identify an individual.

Sensitive information is a type of personal information with the risk of discrimination against the Data Subject. These are about an identifiable person’s racial or ethnic origin, marital status, color, and religious, philosophical, or political affiliations. It is also, about an individual’s health, education, the genetic or sexual life of person, or any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings; Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and specifically established by an executive order or an act of Congress to be kept classified.

Privileged information refers to any and all forms of data which under the Rules of Court and other pertinent laws constitute privileged communication.

Information We Collect

The University may collect personal information in the context of its regular functions — including but not limited to the following categories:

  1. Students: contact and enrollment details, academic records, health or medical records, accommodation records, student-activity participation, and related data.
  2. Staff and job applicants: contact details, employment history, qualifications, employee-related data.
  3. Alumni profiling: contact and demographic details.
  4. Visitors, volunteers, and other stakeholders: information collected through sign-in forms, CCTV or security monitoring, photos or recordings during official events, surveys, and feedback forms.

Collection may occur by any medium, including: paper forms, electronic forms, email, website or online platforms, CCTV or video/photographic capture, surveys/questionnaires, and other lawful means.

Purposes and Uses of the Data Collected and Processed

Personal information collected may be used for:

  1. Administration of admission, enrollment, employment, alumni relations, and other official functions.
  2. Maintenance of student and employee records, including academic, health, and administrative data.
  3. Provision of University services such as counseling, scholarship administration, placement, library access, facilities use, laboratory access, security, parking, and accommodation.
  4. Internal research, quality assurance, performance monitoring, and institutional planning.
  5. Compliance with statutory obligations (e.g. reporting to government agencies when required).
  6. Security, safety, and campus management, including CCTV monitoring.

Legal Basis / Lawful Criteria for Processing

All processing of personal data is carried out in accordance with the legality, fairness, and lawfulness requirements under the Data Privacy Act and IRR.
Where applicable, processing is grounded on consent, contract, legal obligation, legitimate interest, or other lawful bases recognized under the law. The choice of lawful basis depends on the nature of data, the purpose of processing, and legal or contractual requirements.

Manner of Collection and Processing

Personal data may be collected through physical forms (paper-based), electronic forms, online or web-based platforms (e.g., registration portals, email, institutional website), CCTV or video/photo capture (for security or surveillance), event sign-in sheets or registration forms, surveys or questionnaires, or other legitimate and lawful means.

Processing may include collection, recording, sorting, storing, retrieval, use, updating, modification, blocking, destruction or other operations as allowed under the law, consistent with declared purposes.

Disclosure of Information

The University does not disclose personal information except under the following circumstances:

  1. Internal disclosure within authorized University personnel, only when necessary and appropriate for legitimate institutional purposes.
  2. External disclosure only when required or permitted by law (e.g. statutory obligations), or when the data subject has provided valid consent.
  3. Sensitive personal information or privileged information is processed and disclosed only in accordance with relevant legal provisions.

Risks, Safeguards and Security Measures

The University recognizes that processing of personal data entails certain privacy and security risks. Accordingly, we implement appropriate organizational, technical, and physical security safeguards to protect the confidentiality, integrity, and availability of personal data — whether in electronic or physical form. Such measures include (but are not limited to):

  1. Access controls (both digital and physical) to restrict access only to authorized personnel
  2. Use of secure storage: locked filing cabinets or secure rooms for physical records; password-protected systems, encryption, secure servers, firewalls for electronic data
  3. Secure transmission of data (when shared or transferred), secure printing and disposal protocols, and safe deletion or destruction of data when no longer needed
  4. Classification of data and periodic review of security protocols, to ensure adequacy in light of the risks presented and sensitivity of the data processed

Rights of Data Subjects

Under the Data Privacy Act and its IRR, data subjects have the following rights:

  1. Right to be informed — you have the right to know whether personal information about you will be, is being, or has been processed; the purposes of processing; the personal data to be entered; and the scope and method of processing.
  2. Right to access, correct, or update your data — you may request access to your personal information, ask for rectification of inaccuracies, or request updates.
  3. Right to object or withdraw consent — when processing is based on consent or legitimate interest, you may withdraw consent or object, subject to legal limits.
  4. Right to data portability — where applicable, you may obtain a copy of your personal data in a secure and portable format for transfer to another controller.
  5. Right to erasure or blocking — if personal data is incomplete, outdated, unlawfully obtained or processed, no longer necessary, or processing is unauthorized, you may request erasure or blocking, subject to legitimate grounds for retention (e.g. legal obligations or defense of legal claims).
  6. Right to damages — you may seek indemnification for damages resulting from inaccurate, incomplete, outdated, unlawfully obtained or unauthorized use of your personal data.
  7. Right to lodge a complaint with the NPC if you believe your data privacy rights have been violated.

Requests for access, rectification, objection, portability, erasure or complaints may be submitted in writing to the University’s designated Data Protection Officer (DPO) or Data Privacy Office.

Security, Retention, and Disposal

The University implements appropriate organizational, technical, and physical security measures to safeguard personal data — whether in paper or electronic form — against unauthorized access, disclosure, alteration, or destruction. Such measures include: secure storage (locked filing cabinets or rooms), restricted access to authorized personnel only, use of locked screens/screensavers, secure transmission (sealed envelopes or secure electronic transmission), secure printing and disposal of documents, and safe deletion or destruction of data when no longer needed.

Personal data will be retained only for as long as necessary to fulfill the declared and legitimate purposes, or as required for legal obligations or defense of legal claims. When no longer needed, personal data will be disposed of securely in accordance with University policy and relevant data-protection guidelines.

Consent, Notice, and Legitimate Processing

Where required by law, consent will be obtained from data subjects prior to collection or processing of their personal or sensitive data. In other cases (e.g. CCTV monitoring, legitimate interest), the University will inform data subjects through appropriate notice mechanisms before or at the time of data collection. Privacy notice(s) will accompany data-collection forms or be posted in conspicuous campus areas, and on the University website. At all times, data processing is based on legitimate purpose and proportional to the need.

Data Subject Access and Contact

To exercise your rights or if you have any inquiry, concern, or request regarding your personal data, please contact:

Omar B. Roma

Data Protection Officer
Email: dpo@cnu.edu.ph
Phone: 09422041421

Changes to This Policy

The University reserves the right to update or amend this Privacy Policy as necessary to reflect changes in applicable laws, regulations, regulatory guidance, or its internal data-processing practices. Updated versions will be posted on the University’s official website and, where appropriate, communicated to data subjects.