Cebu Normal University
THE OFFICE FOR INTERNATIONALIZATION & GLOBAL CITIZENSHIP
Announcements

INVITATION TO BID – Disposal of Unserviceable Property through Public Auction

June 25, 2026 • supply

Disposal of Unserviceable Property through Public Auction

INVITATION TO BID FILE

📢 PUBLIC AUCTION OF UNSERVICEABLE PROPERTIES AND WASTE MATERIALS

The Cebu Normal University (CNU), through its Disposal Committee, invites all interested individuals, companies, and organizations to participate in the Public Auction of Unserviceable Properties and Waste Materials.

Interested bidders are encouraged to review the available lots and submit their proposals in accordance with the prescribed bidding procedures.

Items for Public Auction

Lot No.
Description
Floor Price
Lot 1
One (1) Smart TV with Installation and Wall Bracket
₱100.00
Lot 2
Three (3) Chemistry Laboratory Center Tables with Sink
₱800.00
Lot 3
Waste Materials and Unserviceable Properties including: scrap metal, scrap aluminum, scrap lumber, 110 plastic armchairs, 10 bench chairs, 3 Iwata air coolers, 2 home gym units, 1 steel cabinet, 39 maroon chairs, 2 glass covers with aluminum frame, 2 lateral cabinets, 1 table tennis set, 6 folding table sets, 2 wooden computer tables, and 5 wooden teachers’ tables. Includes hauling, clearing, and cleaning of the area.
₱10,600.00

Inspection Location

All auction items are available for inspection at:

  • Ground Floor, Library Building
  • Ground Floor, College of Teacher Education (CTE)

Cebu Normal University
Osmeña Boulevard, Cebu City

Submission of Bid Proposals

Interested bidders must submit their duly accomplished Bid Proposal Form containing the following information:

  • Complete Name
  • Signature
  • Company Name (if applicable)
  • Complete Address
  • Contact Number

Submission Deadline

📅 On or before June 29, 2026
🕐 1:00 PM

Submit your proposal to:

Cebu Normal University
Osmeña Boulevard, Cebu City

Submission Requirements

Please ensure that:

  • The accomplished Bid Proposal Form is placed inside a sealed envelope.
  • The envelope is clearly labeled with:
    • Lot Number
    • Name of Bidder
    • Address
    • Contact Number

Important Reminders

The following proposals shall be automatically disqualified:

  • Unsigned bid proposals
  • Bid amounts lower than the prescribed floor price
  • Proposals submitted without the required auction bond

Availability of Bid Proposal Forms

A complete set of the Bid Proposal Form and the Instructions to Bidders (ITB) may be obtained from:

June 24–27, 2026
8:00 AM – 5:00 PM

at the:

Supply and Property Management Unit
Cebu Normal University
Osmeña Boulevard, Cebu City

For Inquiries

MR. LOUIE JOY C. CODIÑERA
Head Secretariat, Disposal Committee
Supply and Property Management Unit
Cebu Normal University

📧 Email: codineralj@cnu.edu.ph
📱 Contact No.: 0997-0823-660

We encourage all interested parties to participate and submit their bids within the prescribed period. Thank you.


📄 Instructions to Bidders (ITB)

Public Auction for the Disposal of Unserviceable Properties and Waste Materials

The Cebu Normal University (CNU) hereby issues the following Instructions to Bidders (ITB) for the Public Auction for the Disposal of Unserviceable Properties and Waste Materials.

Interested bidders are advised to carefully read and comply with the following instructions.

I. Inspection of Unserviceable Properties

Interested bidders are encouraged to personally inspect the unserviceable properties and waste materials before submitting their bid proposals.

Inspection Venue

  • Ground Floor, Library Building
  • Ground Floor, College of Teacher Education (CTE)

Cebu Normal University
Osmeña Boulevard, Cebu City

Inspection may be conducted during office hours on the dates specified in the Invitation to Bid.

Important: All items shall be sold on an “AS IS, WHERE IS” basis. By participating in the public auction, bidders acknowledge that they have inspected the items or voluntarily waived their right to inspect them.

II. Qualification of Bidders

The following are qualified to participate in the public auction:

  • Individuals
  • Sole Proprietorships
  • Partnerships
  • Corporations
  • Junkshop Operators
  • Scrap Buyers

All participants must be legally authorized to transact business in the Philippines.

Documentary Requirements

Interested bidders shall present the following:

  • Valid Government-Issued Identification Card (for individuals)
  • Business Permit
  • DTI, SEC, or CDA Registration (if applicable)
  • Authorization Letter or Special Power of Attorney, if represented by another person

III. Floor Prices

The minimum acceptable bid for each lot shall be as follows:

Lot
Description
Floor Price
Lot 1
One (1) Smart TV with Installation and Wall Bracket
₱100.00
Lot 2
Three (3) Chemistry Laboratory Center Tables with Sink
₱800.00
Lot 3
Waste Materials and Unserviceable Properties, including hauling, clearing, and cleaning of the area. The lot consists of scrap metal, scrap aluminum, scrap lumber, 110 plastic armchairs, 10 bench chairs, 3 Iwata air coolers, 2 home gym units, 1 steel cabinet, 39 maroon chairs, 2 glass covers with aluminum frames, 2 lateral cabinets, 1 table tennis set, 6 folding table sets, 2 wooden computer tables, and 5 wooden teachers’ tables.
₱10,600.00

Total Floor Price

₱11,500.00

IV. Schedule of Public Auction

The public auction shall be conducted on an “AS IS, WHERE IS” basis.

Auction Details

📅 Date: June 29, 2026

🕑 Time: 2:00 PM

📍 Venue: Cebu Normal University, Osmeña Boulevard, Cebu City


V. Bid Bond

Each Bid Proposal shall be accompanied by a Bid Bond equivalent to ten percent (10%) of the amount of the bid.

Accepted forms of Bid Bond are:

  • Cash
  • Cashier’s Check
  • Manager’s Check

The Bid Bond shall be made payable to Cebu Normal University.

Important: Bid proposals submitted without the required Bid Bond, or with a Bid Bond below the required amount, shall be automatically disqualified.

Important Reminder

Please ensure that all documentary requirements are complete and that your bid proposal complies with the prescribed bidding procedures. Failure to comply with any of the requirements may result in the disqualification of your bid.

The Cebu Normal University reserves the right to reject any or all bids, waive minor defects or informalities, and accept the bid deemed most advantageous to the University in accordance with applicable laws, rules, and regulations.

📄 Instructions to Bidders (ITB)

(Continuation)

VI. Submission of Bids

All bids shall be submitted using the prescribed Bid Proposal Form (Annex A).

The accomplished form shall be placed in a duly signed, sealed envelope addressed to:

Cebu Normal University
Osmeña Boulevard
Cebu City

The sealed envelope must clearly indicate the following:

  • Lot Number
  • Name of Bidder
  • Complete Address
  • Contact Number

Bid Bond Submission

The required Bid Bond may be submitted and presented by the bidder during the actual opening of the respective bid.

Upon submission, the Bid Bond shall be:

  • Properly received by the authorized PSA personnel
  • Officially acknowledged
  • Issued with the corresponding receipt

Grounds for Disqualification

A bid shall be automatically disqualified if:

  • The bid amount is below the prescribed floor price; or
  • The required Bid Bond is not submitted or is insufficient.

Deadline for Submission

📅 Date: July 29, 2026

🕐 Time: 1:00 PM

Important: Bid proposals received after the deadline shall no longer be accepted.

VII. Opening of Bids

The opening of bids shall be conducted as follows:

📅 Date: July 29, 2026

🕑 Time: 2:00 PM

Important Reminders

  • Bid proposals cannot be modified or withdrawn after the submission deadline.
  • The Disposal Committee shall prepare an Abstract of Bids immediately after the opening of all qualified bids.

VIII. Award of Bids

The disposal committee shall award each lot to the highest complying bidder.

The winning bidder shall be formally notified through the issuance of a Notice of Award.

IX. Pull-out of Awarded Items

The successful bidder shall be given three (3) calendar days from receipt of the Notice of Award to remove the awarded items from:

Cebu Normal University
Osmeña Boulevard
Cebu City

The pull-out of items shall be conducted under the supervision of:

  • Cebu Normal University (CNU)
  • Commission on Audit (COA)

to ensure proper disposal procedures are observed.

Important Notice

Failure to comply with these Instructions to Bidders may result in the disqualification of the bid or forfeiture of the award, subject to applicable government rules and regulations governing the disposal of government properties.

📋 Annex A

Bid Quotation Form

Date: ___________________________

ATTY. ROCHE E. OCAMPO
Chairperson, Disposal Committee
Cebu Normal University

Dear Sir/Madam:

In response to the Invitation to Bid (IB) and in accordance with the Instructions to Bidders (ITB) and the prescribed Terms and Conditions, which I have read, understood, and accepted, I hereby submit my bid proposal for the following lot(s):

Lot No.
Description
Minimum Bid Price
Bid Offer (Figures and Words)
1
Three (3) Chemistry Laboratory Center Tables with Sink
₱800.00
__________________________
2
One (1) Smart TV with Installation and Wall Bracket
₱100.00
__________________________
3
One (1) Lot of Assorted Scrap and Unserviceable Properties (Includes hauling, clearing, and cleaning of the area.)
₱10,600.00
__________________________

Lot 3 Includes:

  • Scrap Metal (1 Lot)
  • Scrap Aluminum (1 Lot)
  • Scrap Lumber (1 Lot)
  • Plastic Arm Chairs (110 pcs.)
  • Bench Chairs (10 units)
  • Iwata Air Coolers (3 units)
  • Home Gym Equipment (2 units)
  • Steel Cabinet (1 unit)
  • Maroon Chairs (39 pcs.)
  • Glass Covers with Aluminum Frames (2 units)
  • Lateral Cabinets (2 units)
  • Table Tennis Set (1 unit)
  • Folding Table Sets (6 units)
  • Wooden Computer Tables (2 units)
  • Wooden Teachers’ Tables (5 units)

Declaration

I hereby certify that I have personally inspected the items covered by this public auction and that my bid is based on my own examination, assessment, and valuation of the properties being offered.

I further certify that I have read and understood the Instructions to Bidders (ITB) and agree to comply with all terms and conditions governing this public auction.

Bidder Information

Printed Name / Business Name

Complete Business Address

Mobile Number

Telephone / Fax Number

Certification

Printed Name and Signature of Bidder / Authorized Representative

Date Signed

Cebu Normal University
PRIVACY POLICY

Policy Statement

This Privacy Policy is adopted in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations (IRR), and other relevant issuances of the National Privacy Commission (NPC). The University is committed to protecting and respecting your personal data privacy. We process personal information in accordance with the principles of transparency, legitimate purpose, and proportionality. This Policy informs how we collect, use, disclose, store, protect, and dispose personal information of our data subjects.

Definitions

Personal information refers to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information or when put together with other information that would directly and certainly identify an individual.

Sensitive information is a type of personal information with the risk of discrimination against the Data Subject. These are about an identifiable person’s racial or ethnic origin, marital status, color, and religious, philosophical, or political affiliations. It is also, about an individual’s health, education, the genetic or sexual life of person, or any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings; Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and specifically established by an executive order or an act of Congress to be kept classified.

Privileged information refers to any and all forms of data which under the Rules of Court and other pertinent laws constitute privileged communication.

Information We Collect

The University may collect personal information in the context of its regular functions — including but not limited to the following categories:

  1. Students: contact and enrollment details, academic records, health or medical records, accommodation records, student-activity participation, and related data.
  2. Staff and job applicants: contact details, employment history, qualifications, employee-related data.
  3. Alumni profiling: contact and demographic details.
  4. Visitors, volunteers, and other stakeholders: information collected through sign-in forms, CCTV or security monitoring, photos or recordings during official events, surveys, and feedback forms.

Collection may occur by any medium, including: paper forms, electronic forms, email, website or online platforms, CCTV or video/photographic capture, surveys/questionnaires, and other lawful means.

Purposes and Uses of the Data Collected and Processed

Personal information collected may be used for:

  1. Administration of admission, enrollment, employment, alumni relations, and other official functions.
  2. Maintenance of student and employee records, including academic, health, and administrative data.
  3. Provision of University services such as counseling, scholarship administration, placement, library access, facilities use, laboratory access, security, parking, and accommodation.
  4. Internal research, quality assurance, performance monitoring, and institutional planning.
  5. Compliance with statutory obligations (e.g. reporting to government agencies when required).
  6. Security, safety, and campus management, including CCTV monitoring.

Legal Basis / Lawful Criteria for Processing

All processing of personal data is carried out in accordance with the legality, fairness, and lawfulness requirements under the Data Privacy Act and IRR.
Where applicable, processing is grounded on consent, contract, legal obligation, legitimate interest, or other lawful bases recognized under the law. The choice of lawful basis depends on the nature of data, the purpose of processing, and legal or contractual requirements.

Manner of Collection and Processing

Personal data may be collected through physical forms (paper-based), electronic forms, online or web-based platforms (e.g., registration portals, email, institutional website), CCTV or video/photo capture (for security or surveillance), event sign-in sheets or registration forms, surveys or questionnaires, or other legitimate and lawful means.

Processing may include collection, recording, sorting, storing, retrieval, use, updating, modification, blocking, destruction or other operations as allowed under the law, consistent with declared purposes.

Disclosure of Information

The University does not disclose personal information except under the following circumstances:

  1. Internal disclosure within authorized University personnel, only when necessary and appropriate for legitimate institutional purposes.
  2. External disclosure only when required or permitted by law (e.g. statutory obligations), or when the data subject has provided valid consent.
  3. Sensitive personal information or privileged information is processed and disclosed only in accordance with relevant legal provisions.

Risks, Safeguards and Security Measures

The University recognizes that processing of personal data entails certain privacy and security risks. Accordingly, we implement appropriate organizational, technical, and physical security safeguards to protect the confidentiality, integrity, and availability of personal data — whether in electronic or physical form. Such measures include (but are not limited to):

  1. Access controls (both digital and physical) to restrict access only to authorized personnel
  2. Use of secure storage: locked filing cabinets or secure rooms for physical records; password-protected systems, encryption, secure servers, firewalls for electronic data
  3. Secure transmission of data (when shared or transferred), secure printing and disposal protocols, and safe deletion or destruction of data when no longer needed
  4. Classification of data and periodic review of security protocols, to ensure adequacy in light of the risks presented and sensitivity of the data processed

Rights of Data Subjects

Under the Data Privacy Act and its IRR, data subjects have the following rights:

  1. Right to be informed — you have the right to know whether personal information about you will be, is being, or has been processed; the purposes of processing; the personal data to be entered; and the scope and method of processing.
  2. Right to access, correct, or update your data — you may request access to your personal information, ask for rectification of inaccuracies, or request updates.
  3. Right to object or withdraw consent — when processing is based on consent or legitimate interest, you may withdraw consent or object, subject to legal limits.
  4. Right to data portability — where applicable, you may obtain a copy of your personal data in a secure and portable format for transfer to another controller.
  5. Right to erasure or blocking — if personal data is incomplete, outdated, unlawfully obtained or processed, no longer necessary, or processing is unauthorized, you may request erasure or blocking, subject to legitimate grounds for retention (e.g. legal obligations or defense of legal claims).
  6. Right to damages — you may seek indemnification for damages resulting from inaccurate, incomplete, outdated, unlawfully obtained or unauthorized use of your personal data.
  7. Right to lodge a complaint with the NPC if you believe your data privacy rights have been violated.

Requests for access, rectification, objection, portability, erasure or complaints may be submitted in writing to the University’s designated Data Protection Officer (DPO) or Data Privacy Office.

Security, Retention, and Disposal

The University implements appropriate organizational, technical, and physical security measures to safeguard personal data — whether in paper or electronic form — against unauthorized access, disclosure, alteration, or destruction. Such measures include: secure storage (locked filing cabinets or rooms), restricted access to authorized personnel only, use of locked screens/screensavers, secure transmission (sealed envelopes or secure electronic transmission), secure printing and disposal of documents, and safe deletion or destruction of data when no longer needed.

Personal data will be retained only for as long as necessary to fulfill the declared and legitimate purposes, or as required for legal obligations or defense of legal claims. When no longer needed, personal data will be disposed of securely in accordance with University policy and relevant data-protection guidelines.

Consent, Notice, and Legitimate Processing

Where required by law, consent will be obtained from data subjects prior to collection or processing of their personal or sensitive data. In other cases (e.g. CCTV monitoring, legitimate interest), the University will inform data subjects through appropriate notice mechanisms before or at the time of data collection. Privacy notice(s) will accompany data-collection forms or be posted in conspicuous campus areas, and on the University website. At all times, data processing is based on legitimate purpose and proportional to the need.

Data Subject Access and Contact

To exercise your rights or if you have any inquiry, concern, or request regarding your personal data, please contact:

Omar B. Roma

Data Protection Officer
Email: dpo@cnu.edu.ph
Phone: 09422041421

Changes to This Policy

The University reserves the right to update or amend this Privacy Policy as necessary to reflect changes in applicable laws, regulations, regulatory guidance, or its internal data-processing practices. Updated versions will be posted on the University’s official website and, where appropriate, communicated to data subjects.