Cebu Normal University
THE OFFICE FOR INTERNATIONALIZATION & GLOBAL CITIZENSHIP
Announcements Invitation to Bid

INVITATION TO BID – Disposal Through Public Auction of Unserviceable Property, Plant and Equipment (PPE) and Semi-Expendable Properties

September 21, 2026 • supply

The Cebu Normal University invites all interested parties to participate in the public auction of unserviceable properties indicated below.

Item No.
Description
Quantity
Floor Price (₱)
1
Computer, Ultrabook, Apple Notebook MacBook Pro-13 (SC02R9NH5FVH5)
1
250.00
2
Photocopier, Sharp MX-C300F (MFP93002082)
1
108.00
3
Copier, Kyocera Digital Photocopier Task Alfa 180, S/N QVH9Y00357
1
233.00
4
Photocopier, Gestetner MPC 2004ex (C768r330653)
1
167.00
5
TV, Smart
1
93.00
6
Celestion Speakers, Model R1520, 300 Watts
2
633.00
7
All-in-One Desktop Computer HP Pavilion 23-9111D AIO (8CC6270D7J)
1
300.00
8
Desktop, All-in-One HP Pavilion 24-R174D, Intel Core i7 (8CC8441BP0)
1
167.00
9
AV Equipment, Dual Compact Disc Jockey with Audio Mixer (MP3 Reader), Brand: American Audio
1
83.00
10
TV, Smart 3D LG 50″ LED
1
80.00
11
Desktop PC, Intel Core i5 (8th Generation)
3
92.00
12
Laptop, ASUS ZenBook 14, Intel Core i7
1
117.00
13
Laptop, HP Pavilion x360, Intel Core i5
1
117.00
14
Copier, Multi-Copying Machine, Duplo Model DP-L520
1
150.00
15
Student Information Kiosk, 23″ Acer 10-Point Capacitive Multi-Touchscreen LED Monitor, Model T232 Virdi Biometric/RFID Device with Built-in Thermal Printer (Kiosk Embedded)
4
117.00
16
Student Information Kiosks
2
67.00
Item No.
Description
Quantity
Floor Price (₱)
17
Copier, Sharp Model SF7370, S/N 1640057
1
70.00
18
Laptop, MacBook Apple
1
107.00
19
Laptop, Intel Core i5-7200U 2.5 GHz, Windows 10 Pro
1
108.00
20
Computer Laptop, Acer TravelMate P215-53G-72FD
1
127.00
21
Desktop PC, Intel Core i5 (8th Generation)
1
125.00
22
Desktop, Dell Inspiron 5490 Touch AIO
1
100.00
23
Computer, Network Server PC, IBM Intel P166
1
167.00
24
Server, Computer Server, ASUS NS2000
1
200.00
25
Computer Laptop, Lenovo IdeaPad Y7070 (Black)
1
125.00
26
One (1) Lot of Unserviceable Equipment (Semi-Expendable Property)
Air conditioner unit, inverter, wall-mounted type (Kolin) – 1 unit
Alcohol dispenser with stand and adaptor – 1 unit
Automatic alcohol dispenser with stand, sensor type, 1000 ml capacity, battery-operated – 3 units
DVD Video Player (HUG Brand) – 1 unit
Heavy-duty scanner – 1 unit
Goulds Water Pump, 1 HP centrifugal, single phase – 1 unit
Goulds Centrifugal Water Pump, 2 HP – 2 units
Toploading Balance 21410948 – 2 units
Carrier Window-Type Air Conditioner, 2.5 HP – 1 unit
Canon LVS300 Multimedia Projector (QCD301989A) – 1 unit
Multimedia Projector LVWX 320 (QGDY00062A) – 1 unit
Sony Hand-held Video Camera – 1 unit
HP ScanJet 5590 Scanner (CN98WVH00K) – 1 unit
42-inch Ceiling Fan Blade – 18 units
JVC MX JE3 Stereo Component (S/N 080C1250) – 1 unit
Computer Tables, Desk Type (19 × 38, Light Gray) – 7 units
JVC TV Set with DVD Player – 1 unit
Yamaha Clavinova Piano with Bench – 1 unit
Windsor Trumpet – 2 units
Windsor Trumpet – 2 units
Windsor Alto Saxophone – 1 unit
Windsor Tenor Saxophone – 1 unit
Bandoria – 1 unit
Music: Guitar – 2 units
Music: Slide Trombone – 2 units
Celestion Speakers, Model R1520, 300 Watts – 2 units
Laminating Machine, 13″ – 1 unit
Vertical Venetian Curtain, PVC, 4″ – 1 unit
Panasonic Fax Machine, Model KX-FT931CX (S/N 7DBIVA029978) – 1 unit
Brother Fax Machine 236s – 1 unit
Toploading Balance 21410947 – 1 unit
Heavy-Duty Paper Shredder, Shrecat 8280CC (S/N 6000004810071) – 1 unit
Olympia Typewriter, Model TW-131 – 1 unit
Epson Projector, Model EB-X14 (PTUK2300027) – 1 unit
LG Stereo Mini Component, Model DM5230 DVD – 1 unit
Epson Printer LQ300+II (S/N G8NY172200) – 1 unit
Starpoint Paper Shredder, Model S-170-13L (S/N 1803270359) – 1 unit
Paper Shredder, 220 mm Feed Opening, 4 mm (1704120053) – 1 unit
Stand Fan, 3D 16″ (S/N EF70026310) – 1 unit
Stand Fan, 3D 16″ (S/N EF60178013) – 1 unit
Stand Fan, 16″ – 1 unit
Electric 3D Standard Stand Fan – 2 units
Hot Plate with Stirrer, Ceramic Top PMC – 2 units
Panasonic Cordless Telephone, Model KX-TC200 – 1 unit
Mechanical Typewriter, Interwood Brand (S/N 5003967) – 1 unit
Toploading Balance 21410948 – 1 unit
Secure UPS 1000VA (Uninterruptible Power Supply) – 1 unit
Automatic Alcohol Dispenser with Stand, Sensor Type, 1000 ml Capacity, Battery Operated – 4 units
Emergency LED Light/Lamp – 4 units
Olympia Typewriter 24″ (TW0856765140) – 1 unit
HP DeskJet Ink Advantage 3635 Wireless Printer (3-in-1) (CN61F2H532) – 1 unit
Aurora Paper Shredder, Model AS618SB (AS618SB112019031) – 1 unit
Wilson Floor Polisher, Model 16″ – 1 unit
Wilson Floor Polisher, Model 16″ (43006231) – 1 unit
Wilson Floor Polisher, Model 16″ (43006236) – 1 unit
Wilson Floor Polisher, Model 16″ (43006249) – 1 unit
Wilson Electric Floor Polisher – 3 units
Lawn Mower – 1 unit
Kawasaki Grass Cutter, Engine Type TD40, Model 1E40F-7 – 2 units
Collapsible Tent, White Tarpaulin, Steel Frame – 4 units
Computer Table – 1 unit
Computer Table, Black Tower Type, Steel Frame – 2 units
Motorola MD200 MR Handheld Two-Way Radio Communication Device – 1 unit
Mobile Bulletin Board (48″ × 72″) – 1 unit
Diamond Clarinet – 2 units
Transcend External Hard Drive (2 TB), Model E51316-0407 – 1 unit
Olympia Typewriter, Model TW-123 – 1 unit
Mobile Working Table with Pedestal (Metal, 3 Drawers, 500 mm D × 400 mm W × 650 mm H) – 1 unit
PSR-S550D 5-Octave Music Keyboard – 2 units
Korg KROSS61 Organ Keyboard – 1 unit
Yamaha E203 Piano Keyboard – 2 units
Kawasaki Grass Cutter – 2 units
Aurora AS800CD Paper Shredder (0.06 m/sec Shred Speed) – 1 unit
Heavy-Duty Laminating Machine – 1 unit
Digital Blood Pressure Monitor (EP) – 1 unit
Portable DVD Component – 1 unit
Sony DVD Video Player (Model DVP) – 1 unit
Nextbase NB-783 DVD Video Player (S/N A783ASO4517BN02046) – 1 unit
Canon P215 II Portable Scanner – 1 unit
HP ScanJet G3010 Scanner (S/N 01314-6) – 1 unit
Secure UPS 1000VA (Uninterruptible Power Supply) – 7 units
Automatic Voltage Regulator, 1,500 Watts – 1 unit
Paymaster Checkwriter (S/N 860814) – 1 unit
Speedwriter Checkwriter – 1 unit
RWG Analytical Weighing Scale – 1 unit
Yamaha Mixer Console, Model NX02149 – 1 unit
Scanner (SKU: CA596ELAA1GE00ANPH-2849338) – 2 units
JVC Karaoke DVD Stereo Component – 1 unit
Philips Portable Radio Cassette – 1 unit
Nokia 3315 Mobile Phone – 1 unit
Singer Sewing Machine – 4 units
Epson LCD Projector, Model EB-S41 – 1 unit
Epson Projector, Model EBS18 – 1 unit
Olympia Manual Typewriter, Model TW-076 – 1 unit
Emergency Lamp, Bulb Type (Denki Brand) – 3 units
Emergency Lamp (Japan), S/N 316536 – 1 unit
Computer Desktop, Acer Veriton S26606, Intel Core i5 with Monitor – 1 unit
HP Notebook 14-am135tx (Red) – 1 unit
1 Lot
₱23,500.00
Total Floor Price₱27,403.00

All items are located at the Ground Floor of the ACAS Building, Cebu Normal University, Osmeña Boulevard, Cebu City.

Submission of Bid Proposal

Submit your proposal using the prescribed Bid Proposal Form with the following information:

  • Name
  • Signature
  • Company Name (if applicable)
  • Complete Address
  • Contact Number

Submit the duly accomplished Bid Proposal Form on or before September 28, 2026, at 9:30 A.M. to:

Cebu Normal University
Osmeña Boulevard, Cebu City

Submission Requirements

Place your duly accomplished Bid Proposal in a sealed envelope indicating:

  • Name of Bidder
  • Address
  • Contact Number

Disqualification of Bids

The following shall be automatically disqualified:

  • Unsigned proposals
  • Proposals submitted below the prescribed floor price
  • Proposals submitted without the required Auction Bond

Award of the Auction

The award shall be made to the bidder who submits the highest combined aggregate bid for all lots.

The total bid amount covering all lots shall serve as the basis for determining the winning bidder.

Separate awards for individual lots shall not be made.

The bidder offering the highest aggregate bid, subject to compliance with all bidding requirements, terms, and conditions of the auction, shall be declared the Winning Bidder.

Responsibilities of the Winning Bidder

The winning bidder shall be responsible for:

  • Proper removal of all awarded items
  • Hauling and transportation
  • Cleaning and clearing of the designated area
  • Segregation and orderly clearing of the premises upon completion of disposal activities

All costs and expenses related to the removal, hauling, cleaning, and clearing of the awarded items shall be borne solely by the winning bidder.

The area must be left clean, orderly, and free from residual materials, debris, and other obstructions arising from the disposal activities, to the satisfaction of the University’s authorized representatives.

Availability of Bid Documents

A complete set of the Bid Proposal Form and the Instructions to Bidders (ITB) may be obtained from:

September 16, 2026 to September 27, 2026

8:00 A.M. – 5:00 P.M.

at:

Supply and Property Management Unit
Cebu Normal University
Osmeña Boulevard, Cebu City

For Further Information

MR. LOUIE JOY C. CODIÑERA
Head Secretariat, Disposal Committee
Supply and Property Management Unit
Cebu Normal University
Osmeña Boulevard, Cebu City

Email Address: codineralj@cnu.edu.ph

Contact No.: 0997-0823-660

Approved By

ATTY. ROCHE E. OCAMPO, CPA, MBA
Chairperson, Disposal Committee

Sure bro! Here’s the copy-and-paste-ready version of the first page of the Instructions to Bidders (ITB).

INSTRUCTIONS TO BIDDERS (ITB)

Disposal Through Public Auction of Unserviceable Property, Plant and Equipment (PPE) and Semi-Expendable Properties

I. Inspection of Unserviceable Properties

Interested bidders are encouraged to inspect the unserviceable properties prior to submitting their bids.

The items may be inspected at the Ground Floor of the ACAS Building, Cebu Normal University, during office hours on the dates specified in the Invitation to Bid.

Important: All items shall be sold on an “AS IS, WHERE IS” basis. By participating in the auction, bidders acknowledge that they have examined the items or have voluntarily waived their right to inspect the same.

II. Qualification of Bidders

Any individual, sole proprietorship, partnership, corporation, junkshop operator, or scrap buyer legally authorized to transact business in the Philippines may participate in the public auction.

Interested bidders shall present the following documents:

  • Valid government-issued identification card (for individuals)
  • Business Permit and DTI/SEC/CDA Registration, if applicable
  • Authority to represent the bidder, if represented by another person

III. Floor Price

Item No.
Description
Quantity
Floor Price (₱)
1
Computer, Ultrabook, Apple Notebook MacBook Pro-13 (SC02R9NH5FVH5)
1
250.00
2
Photocopier, Sharp MX-C300F (MFP93002082)
1
108.00
3
Copier, Kyocera Digital Photocopier Task Alfa 180 (S/N QVH9Y00357)
1
233.00
4
Photocopier, Gestetner MPC 2004ex (C768r330653)
1
167.00
5
TV, Smart
1
93.00
6
Celestion Speakers, Model R1520, 300 Watts
2
633.00
7
All-in-One Desktop Computer HP Pavilion 23-9111D AIO (8CC6270D7J)
1
300.00
8
Desktop, All-in-One HP Pavilion 24-R174D, Intel Core i7 (8CC8441BP0)
1
167.00
9
AV Equipment, Dual Compact Disc Jockey with Audio Mixer (MP3 Reader), Brand: American Audio
1
83.00
10
TV, Smart 3D LG 50″ LED
1
80.00
Item No.
Description
Quantity
Floor Price (₱)
11
Desktop PC, Intel Core i5 (8th Generation)
3
92.00
12
Laptop, ASUS ZenBook 14, Intel Core i7
1
117.00
13
Laptop, HP Pavilion x360, Intel Core i5
1
117.00
14
Copier, Multi-Copying Machine, Duplo Model DP-L520
1
150.00
15
Student Information Kiosk, 23″ Acer 10-Point Capacitive Multi-Touchscreen LED Monitor, Model T232 Virdi Biometric/RFID Device with Built-in Thermal Printer (Kiosk Embedded)
4
117.00
16
Student Information Kiosks
2
67.00
17
Copier, Sharp Model SF7370 (S/N 1640057)
1
70.00
18
Laptop, Apple MacBook
1
107.00
19
Laptop, Intel Core i5-7200U 2.5 GHz, Windows 10 Pro
1
108.00
20
Computer Laptop, Acer TravelMate P215-53G-72FD
1
127.00
21
Desktop PC, Intel Core i5 (8th Generation)
1
125.00
22
Desktop, Dell Inspiron 5490 Touch AIO
1
100.00
23
Computer, Network Server PC, IBM Intel P166
1
167.00
24
Server, Computer Server, ASUS NS2000
1
200.00
25
Computer Laptop, Lenovo IdeaPad Y7070 (Black)
1
125.00
26
One (1) Lot of Unserviceable Equipment (Semi-Expendable Property)
Air conditioner unit, inverter, wall-mounted type (Kolin) – 1 unit
Alcohol dispenser with stand and adaptor – 1 unit
Automatic alcohol dispenser with stand, sensor type, 1000 ml capacity, battery-operated – 3 units
DVD Video Player (HUG Brand) – 1 unit
Heavy-duty scanner – 1 unit
Goulds Water Pump, 1 HP centrifugal, single phase – 1 unit
Goulds Centrifugal Water Pump, 2 HP – 2 units
Toploading Balance 21410948 – 2 units
Carrier Window-Type Air Conditioner, 2.5 HP – 1 unit
Canon LVS300 Multimedia Projector (QCD301989A) – 1 unit
Multimedia Projector LVWX 320 (QGDY00062A) – 1 unit
Sony Hand-held Video Camera – 1 unit
HP ScanJet 5590 Scanner (CN98WVH00K) – 1 unit
42-inch Ceiling Fan Blade – 18 units
JVC MX JE3 Stereo Component (S/N 080C1250) – 1 unit
Computer Tables, Desk Type (19 × 38, Light Gray) – 7 units
JVC TV Set with DVD Player – 1 unit
Yamaha Clavinova Piano with Bench – 1 unit
Windsor Trumpet – 2 units
Windsor Trumpet – 2 units
Windsor Alto Saxophone – 1 unit
Windsor Tenor Saxophone – 1 unit
Bandoria – 1 unit
Music: Guitar – 2 units
Music: Slide Trombone – 2 units
Celestion Speakers, Model R1520, 300 Watts – 2 units
Laminating Machine, 13″ – 1 unit
Vertical Venetian Curtain, PVC, 4″ – 1 unit
Panasonic Fax Machine, Model KX-FT931CX (S/N 7DBIVA029978) – 1 unit
Brother Fax Machine 236s – 1 unit
Toploading Balance 21410947 – 1 unit
Heavy-Duty Paper Shredder, Shrecat 8280CC (S/N 6000004810071) – 1 unit
Olympia Typewriter, Model TW-131 – 1 unit
Epson Projector, Model EB-X14 (PTUK2300027) – 1 unit
LG Stereo Mini Component, Model DM5230 DVD – 1 unit
Epson Printer LQ300+II (S/N G8NY172200) – 1 unit
Starpoint Paper Shredder, Model S-170-13L (S/N 1803270359) – 1 unit
Paper Shredder, 220 mm Feed Opening, 4 mm (1704120053) – 1 unit
Stand Fan, 3D 16″ (S/N EF70026310) – 1 unit
Stand Fan, 3D 16″ (S/N EF60178013) – 1 unit
Stand Fan, 16″ – 1 unit
Electric 3D Standard Stand Fan – 2 units
Hot Plate with Stirrer, Ceramic Top PMC – 2 units
Panasonic Cordless Telephone, Model KX-TC200 – 1 unit
Mechanical Typewriter, Interwood Brand (S/N 5003967) – 1 unit
Toploading Balance 21410948 – 1 unit
Secure UPS 1000VA (Uninterruptible Power Supply) – 1 unit
Automatic Alcohol Dispenser with Stand, Sensor Type, 1000 ml Capacity, Battery Operated – 4 units
Emergency LED Light/Lamp – 4 units
Olympia Typewriter 24″ (TW0856765140) – 1 unit
HP DeskJet Ink Advantage 3635 Wireless Printer (3-in-1) (CN61F2H532) – 1 unit
Aurora Paper Shredder, Model AS618SB (AS618SB112019031) – 1 unit
Wilson Floor Polisher, Model 16″ – 1 unit
Wilson Floor Polisher, Model 16″ (43006231) – 1 unit
Wilson Floor Polisher, Model 16″ (43006236) – 1 unit
Wilson Floor Polisher, Model 16″ (43006249) – 1 unit
Wilson Electric Floor Polisher – 3 units
Lawn Mower – 1 unit
Kawasaki Grass Cutter, Engine Type TD40, Model 1E40F-7 – 2 units
Collapsible Tent, White Tarpaulin, Steel Frame – 4 units
Computer Table – 1 unit
Computer Table, Black Tower Type, Steel Frame – 2 units
Motorola MD200 MR Handheld Two-Way Radio Communication Device – 1 unit
Mobile Bulletin Board (48″ × 72″) – 1 unit
Diamond Clarinet – 2 units
Transcend External Hard Drive (2 TB), Model E51316-0407 – 1 unit
Olympia Typewriter, Model TW-123 – 1 unit
Mobile Working Table with Pedestal (Metal, 3 Drawers, 500 mm D × 400 mm W × 650 mm H) – 1 unit
PSR-S550D 5-Octave Music Keyboard – 2 units
Korg KROSS61 Organ Keyboard – 1 unit
Yamaha E203 Piano Keyboard – 2 units
Kawasaki Grass Cutter – 2 units
Aurora AS800CD Paper Shredder (0.06 m/sec Shred Speed) – 1 unit
Heavy-Duty Laminating Machine – 1 unit
Digital Blood Pressure Monitor (EP) – 1 unit
Portable DVD Component – 1 unit
Sony DVD Video Player (Model DVP) – 1 unit
Nextbase NB-783 DVD Video Player (S/N A783ASO4517BN02046) – 1 unit
Canon P215 II Portable Scanner – 1 unit
HP ScanJet G3010 Scanner (S/N 01314-6) – 1 unit
Secure UPS 1000VA (Uninterruptible Power Supply) – 7 units
Automatic Voltage Regulator, 1,500 Watts – 1 unit
Paymaster Checkwriter (S/N 860814) – 1 unit
Speedwriter Checkwriter – 1 unit
RWG Analytical Weighing Scale – 1 unit
Yamaha Mixer Console, Model NX02149 – 1 unit
Scanner (SKU: CA596ELAA1GE00ANPH-2849338) – 2 units
JVC Karaoke DVD Stereo Component – 1 unit
Philips Portable Radio Cassette – 1 unit
Nokia 3315 Mobile Phone – 1 unit
Singer Sewing Machine – 4 units
Epson LCD Projector, Model EB-S41 – 1 unit
Epson Projector, Model EBS18 – 1 unit
Olympia Manual Typewriter, Model TW-076 – 1 unit
Emergency Lamp, Bulb Type (Denki Brand) – 3 units
Emergency Lamp (Japan), S/N 316536 – 1 unit
Computer Desktop, Acer Veriton S26606, Intel Core i5 with Monitor – 1 unit
HP Notebook 14-am135tx (Red) – 1 unit
1 Lot
₱23,500.00
TOTAL27,403.00

IV. Schedule of Public Auction

The public auction shall be conducted on an “AS IS, WHERE IS” basis.

Date: September 28, 2026
Time: 10:00 A.M.

V. Auction Bond

The Bid Proposal shall be accompanied by an Auction Bond in the form of Cash or a Cashier’s/Manager’s Check, equivalent to at least ten percent (10%) of the minimum auction price (₱2,740.30) as set by Cebu Normal University.

Important: A bid submitted without the corresponding Auction Bond or with an amount below the required minimum shall be automatically disqualified.

The Bid Bond may be submitted and presented by the bidder during the actual opening of the respective/individual bid, which shall be properly accounted for and receipted upon submission to the authorized representative.

VI. Submission of Bids

The bid must be submitted using the prescribed Bid Proposal Form (see attached Annex A) to:

Cebu Normal University
Osmeña Boulevard, Cebu City

The duly accomplished Bid Proposal Form shall be placed in a signed and sealed envelope and properly labeled with the following information:

  • Lot Number
  • Bidder’s Name
  • Complete Address
  • Contact Number

Disqualification

A bid shall be disqualified if:

  • The bid submitted is below the prescribed floor price for each lot.
  • The bid is submitted without the corresponding Bid Bond.

Deadline for Submission

Date: September 28, 2026
Time: 9:30 A.M.

Important: Bids submitted beyond the prescribed deadline shall not be accepted.

VII. Opening of Bids

Schedule

Date: September 28, 2026

Time: 10:00 A.M.

Important Notes

  • A bid submitted cannot be changed or withdrawn after the deadline for submission of bids.
  • An Abstract of Bids shall be prepared by the Disposal Committee.

VIII. Awarding of Auction

The award of the auction shall be made to the bidder who submits the highest combined aggregate bid for all lots.

The total bid amount covering all lots shall serve as the basis for determining the winning bidder.

Separate awards for individual lots shall not be made.

The bidder offering the highest aggregate bid, subject to compliance with all bidding requirements, terms, and conditions of the auction, shall be declared the Winning Bidder.

Responsibilities of the Winning Bidder

The winning bidder shall be responsible for:

  • Proper removal of all awarded items
  • Hauling and transportation
  • Cleaning and clearing of the designated area
  • Segregation and orderly clearing of the premises upon completion of the disposal activities

All costs and expenses related to the removal, hauling, cleaning, and clearing of the awarded items shall be borne solely by the winning bidder.

The area must be left clean, orderly, and free from residual materials, debris, or other obstructions arising from the disposal activities, to the satisfaction of the University’s authorized representatives.

IX. Pull-out / Taking Out of Awarded Items

The winning bidder shall be given seven (7) working days from receipt of the Notice of Award to pull out the awarded unserviceable items from:

Cebu Normal University
Osmeña Boulevard, Cebu City

The pull-out of the awarded items shall be conducted under the supervision, witnessing, and approval of the concerned Cebu Normal University (CNU) and the Commission on Audit (COA) during the actual disposal.

Approved By

ATTY. ROCHE E. OCAMPO, CPA
Chairman Disposal Committee
Vice President for Finance and Administration

Cebu Normal University
PRIVACY POLICY

Policy Statement

This Privacy Policy is adopted in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations (IRR), and other relevant issuances of the National Privacy Commission (NPC). The University is committed to protecting and respecting your personal data privacy. We process personal information in accordance with the principles of transparency, legitimate purpose, and proportionality. This Policy informs how we collect, use, disclose, store, protect, and dispose personal information of our data subjects.

Definitions

Personal information refers to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information or when put together with other information that would directly and certainly identify an individual.

Sensitive information is a type of personal information with the risk of discrimination against the Data Subject. These are about an identifiable person’s racial or ethnic origin, marital status, color, and religious, philosophical, or political affiliations. It is also, about an individual’s health, education, the genetic or sexual life of person, or any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings; Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and specifically established by an executive order or an act of Congress to be kept classified.

Privileged information refers to any and all forms of data which under the Rules of Court and other pertinent laws constitute privileged communication.

Information We Collect

The University may collect personal information in the context of its regular functions — including but not limited to the following categories:

  1. Students: contact and enrollment details, academic records, health or medical records, accommodation records, student-activity participation, and related data.
  2. Staff and job applicants: contact details, employment history, qualifications, employee-related data.
  3. Alumni profiling: contact and demographic details.
  4. Visitors, volunteers, and other stakeholders: information collected through sign-in forms, CCTV or security monitoring, photos or recordings during official events, surveys, and feedback forms.

Collection may occur by any medium, including: paper forms, electronic forms, email, website or online platforms, CCTV or video/photographic capture, surveys/questionnaires, and other lawful means.

Purposes and Uses of the Data Collected and Processed

Personal information collected may be used for:

  1. Administration of admission, enrollment, employment, alumni relations, and other official functions.
  2. Maintenance of student and employee records, including academic, health, and administrative data.
  3. Provision of University services such as counseling, scholarship administration, placement, library access, facilities use, laboratory access, security, parking, and accommodation.
  4. Internal research, quality assurance, performance monitoring, and institutional planning.
  5. Compliance with statutory obligations (e.g. reporting to government agencies when required).
  6. Security, safety, and campus management, including CCTV monitoring.

Legal Basis / Lawful Criteria for Processing

All processing of personal data is carried out in accordance with the legality, fairness, and lawfulness requirements under the Data Privacy Act and IRR.
Where applicable, processing is grounded on consent, contract, legal obligation, legitimate interest, or other lawful bases recognized under the law. The choice of lawful basis depends on the nature of data, the purpose of processing, and legal or contractual requirements.

Manner of Collection and Processing

Personal data may be collected through physical forms (paper-based), electronic forms, online or web-based platforms (e.g., registration portals, email, institutional website), CCTV or video/photo capture (for security or surveillance), event sign-in sheets or registration forms, surveys or questionnaires, or other legitimate and lawful means.

Processing may include collection, recording, sorting, storing, retrieval, use, updating, modification, blocking, destruction or other operations as allowed under the law, consistent with declared purposes.

Disclosure of Information

The University does not disclose personal information except under the following circumstances:

  1. Internal disclosure within authorized University personnel, only when necessary and appropriate for legitimate institutional purposes.
  2. External disclosure only when required or permitted by law (e.g. statutory obligations), or when the data subject has provided valid consent.
  3. Sensitive personal information or privileged information is processed and disclosed only in accordance with relevant legal provisions.

Risks, Safeguards and Security Measures

The University recognizes that processing of personal data entails certain privacy and security risks. Accordingly, we implement appropriate organizational, technical, and physical security safeguards to protect the confidentiality, integrity, and availability of personal data — whether in electronic or physical form. Such measures include (but are not limited to):

  1. Access controls (both digital and physical) to restrict access only to authorized personnel
  2. Use of secure storage: locked filing cabinets or secure rooms for physical records; password-protected systems, encryption, secure servers, firewalls for electronic data
  3. Secure transmission of data (when shared or transferred), secure printing and disposal protocols, and safe deletion or destruction of data when no longer needed
  4. Classification of data and periodic review of security protocols, to ensure adequacy in light of the risks presented and sensitivity of the data processed

Rights of Data Subjects

Under the Data Privacy Act and its IRR, data subjects have the following rights:

  1. Right to be informed — you have the right to know whether personal information about you will be, is being, or has been processed; the purposes of processing; the personal data to be entered; and the scope and method of processing.
  2. Right to access, correct, or update your data — you may request access to your personal information, ask for rectification of inaccuracies, or request updates.
  3. Right to object or withdraw consent — when processing is based on consent or legitimate interest, you may withdraw consent or object, subject to legal limits.
  4. Right to data portability — where applicable, you may obtain a copy of your personal data in a secure and portable format for transfer to another controller.
  5. Right to erasure or blocking — if personal data is incomplete, outdated, unlawfully obtained or processed, no longer necessary, or processing is unauthorized, you may request erasure or blocking, subject to legitimate grounds for retention (e.g. legal obligations or defense of legal claims).
  6. Right to damages — you may seek indemnification for damages resulting from inaccurate, incomplete, outdated, unlawfully obtained or unauthorized use of your personal data.
  7. Right to lodge a complaint with the NPC if you believe your data privacy rights have been violated.

Requests for access, rectification, objection, portability, erasure or complaints may be submitted in writing to the University’s designated Data Protection Officer (DPO) or Data Privacy Office.

Security, Retention, and Disposal

The University implements appropriate organizational, technical, and physical security measures to safeguard personal data — whether in paper or electronic form — against unauthorized access, disclosure, alteration, or destruction. Such measures include: secure storage (locked filing cabinets or rooms), restricted access to authorized personnel only, use of locked screens/screensavers, secure transmission (sealed envelopes or secure electronic transmission), secure printing and disposal of documents, and safe deletion or destruction of data when no longer needed.

Personal data will be retained only for as long as necessary to fulfill the declared and legitimate purposes, or as required for legal obligations or defense of legal claims. When no longer needed, personal data will be disposed of securely in accordance with University policy and relevant data-protection guidelines.

Consent, Notice, and Legitimate Processing

Where required by law, consent will be obtained from data subjects prior to collection or processing of their personal or sensitive data. In other cases (e.g. CCTV monitoring, legitimate interest), the University will inform data subjects through appropriate notice mechanisms before or at the time of data collection. Privacy notice(s) will accompany data-collection forms or be posted in conspicuous campus areas, and on the University website. At all times, data processing is based on legitimate purpose and proportional to the need.

Data Subject Access and Contact

To exercise your rights or if you have any inquiry, concern, or request regarding your personal data, please contact:

Omar B. Roma

Data Protection Officer
Email: dpo@cnu.edu.ph
Phone: 09422041421

Changes to This Policy

The University reserves the right to update or amend this Privacy Policy as necessary to reflect changes in applicable laws, regulations, regulatory guidance, or its internal data-processing practices. Updated versions will be posted on the University’s official website and, where appropriate, communicated to data subjects.