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Human Resource Management Unit

Telephone (253-6223) / (254-1452)

Email inquiries: hrmo@cnu.edu.ph

Recruitment inquiries: hrmpsb@cnu.edu.ph

Website: www.cnu.edu.ph/hrmo/

CNU welcomes 6 new admin personnel
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Newly appointed coterminous admin staff, faculty members take oath
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3 new hires take oath
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CNU honors personnel for honesty, ‘extraordinary’ service
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The Cebu Normal University (CNU) community extended a warm welcome to all newly hired staff members as well as those who received promotions on December 4, 2023
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11 new hires, promoted staff take oath
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Dr. Roberto Corcino takes oath as new University Professor (UP) before Cebu Normal University President Daniel Ariaso, Sr. at the Idea and Knowledge Center this afternoon.
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Winners of Cebu Normal University’s culture and sports festivals get a share of center stage in today’s culmination of the Civil Service Month celebration at the Idea and Knowledge Center.
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CNU honors 22 employees for exceptional service
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Congratulations, Dr. Roberto Corcino on your reclassification as University Professor!
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The Cebu Normal University (CNU) community extends a warm welcome to all newly-hired faculty members and administrative employees through the ceremonial oath taking ceremony this morning.
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Twenty faculty members of Cebu Normal University take their oath of office before SUC President Dr. Daniel Ariaso, Sr. after the flag raising ceremony today.
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Nine permanent and temporary faculty of the Cebu Normal University College of Medicine take their oath of office before CNU President Dr. Daniel Ariaso, Sr. during today’s flag raising ceremony.
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Cebu Normal University welcomes newly reappointed administrative personnel who will be joining the administrative and academic workforce.
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CNU Celebrates 122 Years of Academic Excellence; Welcomes Newly Hired and Reclassified Employees
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The Cebu Normal University family welcomes Ms. Lowela Millan Cabug-os as the Human Resource Management Officer III. She took her oath of office earlier this morning.
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Four newly-reappointed administrative personnel took their oath of office on Friday, May 10, 2024
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The oath-taking ceremony for Planning Officer 1 Febie Allysa Badilla.
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CNU welcomed another set of employees on Friday, April 5, 2024. The new employees took their oath of office during the flag retreat ceremony, led by the University President, Dr. Daniel A. Ariaso Sr.
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CNU welcomes new casual, JO staff

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CNU welcomes newly-hired admin personnel, faculty members

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New CTHHM faculty takes oath
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PRIME-HRM

CNU PRIME HRM JOURNEY

Latest Updates

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JOB VACANCIES

CNU HUMAN RESOURCE MERIT PROMOTION AND SELECTION BOARD HIRING!

CAMPUSDEPARTMENTPOSITION TITLEPLANTILLA NO.STATUSPOSTING DATECLOSING DATEPOSTER
MAIN - CAMPUSCollege of Teacher EducationAssistant Professor IVCNUB-AP4-33-2022PermanentDecember 17, 2025December 27, 2025DETAILS
MAIN - CAMPUSCebu Heritage MuseumAdministrative Aide VIN/ACasualDecember 12, 2025December 22, 2025DETAILS
MAIN - CAMPUSOffice of the University PresidentAdministrative Aide VI (Clerk III)CNUB-ADA6-17-2004PermanentDecember 12, 2025December 22, 2025DETAILS
MAIN - CAMPUSOffice of the Board and University SecretaryAdministrative Aide VI (Clerk III)CNUB-ADA6-1-2022PermanentDecember 12, 2025December 22, 2025DETAILS
MAIN - CAMPUSOffice of the Board and University SecretaryAdministrative Assistant IIICNUB-ADAS3-5-2022PermanentDecember 12, 2025December 22, 2025DETAILS
MAIN - CAMPUSProcurement UnitAdministrative Officer III (Procurement Officer II)CNUB-ADOF3-25-2022PermanentDecember 12, 2025December 22, 2025DETAILS
MAIN - CAMPUSProject Management UnitProject Development Officer IIICNUB-PDO3-8-2022PermanentDecember 12, 2025December 22, 2025DETAILS
MAIN - CAMPUSOffice of the Chief Administrative Officer for AdministrationSupervising Administrative Officer - AdminCNUB-SADOF-15-2022PermanentDecember 12, 2025December 22, 2025DETAILS
MAIN - CAMPUSTesting and Admission Services UnitAdministrative Officer II (Psychometrician)N/ACasualDecember 9, 2025December 19, 2025DETAILS
MAIN - CAMPUSProperty and Supply Management UnitAdministrative Aide VIN/ACasualDecember 1, 2025December 11, 2025DETAILS
MAIN - CAMPUSOffice of the University RegistrarAdministrative Aide IIIN/ACasualDecember 1, 2025December 11, 2025DETAILS
MAIN - CAMPUSOffice of the University PresidentAdministrative Aide IIIN/ACasualDecember 1, 2025December 11, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusAssistant Professor IVCNUB-AP4-9-2019PermanentSeptember 17, 2025September 27, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusAssistant Professor IVCNUB-AP4-42-2022PermanentSeptember 17, 2025September 27, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusAssistant Professor IVCNUB-AP4-22-2022PermanentSeptember 17, 2025September 27, 2025DETAILS
MAIN - CAMPUSCollege of Public Governance, Safety and SustainabilityAssociate Professor IICNUB-APRO2-21-2024PermanentSeptember 17, 2025September 27, 2025DETAILS
MAIN - CAMPUSHuman Resource Management UnitAdministrative Aide IIIN/ACasualSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSHuman Resource Management UnitAdministrative Officer IV (Human Resource Management Officer II)CNUB-ADOF4-6-2022PermanentSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSOffice of the University PresidentAdministrative Assistant V (Private Secretary I)CNUB-ADAS5-19-2022CoterminousSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSOffice of the University PresidentAdministrative Assistant IIICNUB-ADAS3-4-2022PermanentSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSAccounting UnitAdministrative Aide VI (Clerk III)CNUB-ADA6-18-2022PermanentSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSCenter for Research and Development and PublicationEducation Program Specialist IICNUB-EPS2-2-1998PermanentSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSCenter for Research and Development and PublicationEducation Program Specialist IICNUB-EPS2-1-1998PermanentSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSGuidance and Counseling Services UnitGuidance Counselor IIICNUB-GUIDC3-1-1998PermanentSeptember 10, 2025September 20, 2025DETAILS
MAIN - CAMPUSCollege of LawOffice ClerkN/AJob OrderSeptember 10, 2025September 20, 2025DETAILS
BALAMBAN CAMPUSCNU-Balamban CampusInstructor ICNUB-INST1-104-2016PermanentSeptember 10, 2025September 20, 2025DETAILS
BALAMBAN CAMPUSCNU-Balamban CampusAdministrative Aide IIIN/ACasualSeptember 2, 2025September 12, 2025DETAILS
MAIN - CAMPUSCNU-VSMMC COMPart-Time InstructorN/APart-Time
August 22, 2025September 1, 2025DETAILS
MAIN - CAMPUSCSNECELLPart-Time InstructorN/APart-Time
August 22, 2025September 1, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusPart-Time InstructorN/APart-Time
August 7, 2025August 17, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusPart-Time InstructorN/APart-Time
August 7, 2025August 17, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusPart-Time InstructorN/APart-Time
August 7, 2025August 17, 2025DETAILS
MAIN - CAMPUSProperty and Supply Management UnitAdministrative Aide VI (Clerk III)CNUB-ADA6-15-2022PermanentJuly 31, 2025August 10, 2025DETAILS
MAIN - CAMPUSHuman Resource Management UnitAdministrative Officer II (HRMO I)CNUB-ADOF2-11-2022PermanentJuly 31, 2025August 10, 2025DETAILS
MAIN - CAMPUSCNU-Main CampusGuidance Counselor IIICNUB-GUIDC3-1-1998PermanentJuly 29, 2025August 8, 2025DETAILS
MAIN - CAMPUSOffice of the Board and University SecretaryBoard Secretary ICNUB-BS1-29-2022PermanentJuly 21, 2025July 31, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusAdministrative Aide IIIN/ACasualJuly 21, 2025July 31, 2025DETAILS
BALAMBAN - CAMPUSCNU-Balamban CampusInstructor ICNUB-INST1-104-2016PermanentJuly 21, 2025July 31, 2025DETAILS
MAIN - CAMPUSCollege of LawOffice ClerkN/AJob OrderJuly 15, 2025July 25, 2025DETAILS
MEDELLIN - CAMPUSCNU-Medellin CampusPart-Time InstructorN/APart-TimeJuly 15, 2025July 25, 2025DETAILS
MEDELLIN - CAMPUSCNU-Medellin CampusPart-Time InstructorN/APart-TimeJuly 15, 2025July 25, 2025DETAILS
MEDELLIN - CAMPUSCNU-Medellin CampusPart-Time InstructorN/APart-TimeJuly 15, 2025July 25, 2025DETAILS
MEDELLIN - CAMPUSCNU-Medellin CampusPart-Time InstructorN/APart-TimeJuly 15, 2025July 25, 2025DETAILS
MAIN - CAMPUSCollege of Culture, Arts and SportsPart-Time InstructorN/APart-TimeJuly 15, 2025July 25, 2025DETAILS
MAIN - CAMPUSCollege of LawPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCollege of Teacher EducationPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCollege of Teacher EducationPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCollege of Teacher EducationPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCollege of Teacher EducationPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCollege of Teacher EducationPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCollege of Culture, Arts and SportsPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSIntegrated Laboratory SchoolPart-Time InstructorN/APart-TimeJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCenter for Research and Development and PublicationEducation Program Specialist IICNUB-EPS2-2-1998PermanentJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCenter for Research and Development and PublicationEducation Program Specialist IICNUB-EPS2-1-1998PermanentJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSFinance Management Services DivisionAdministrative Aide VI (Clerk III)CNUB-ADA6-17-2022PermanentJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSHuman Resource Management UnitAdministrative Aide VIN/ACasualJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSHuman Resource Management UnitAdministrative Assistant IIN/AJob OrderJuly 8, 2025July 18, 2025DETAILS
MEDELLIN - CAMPUSCNU-Medellin CampusAdministrative Aide IIIN/AJob OrderJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSStudent Affairs and Development OfficeAdministrative Aide IIIN/AJob OrderJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSStudent Affairs and Development OfficeAdministrative Aide IIIN/AJob OrderJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSIntegrated Laboratory SchoolAdministrative Aide IIIN/AJob OrderJuly 8, 2025July 18, 2025DETAILS
MAIN - CAMPUSCollege of Culture, Arts and SportsInstructor ICNUB-INST1-94-2016PermanentJune 30, 2025July 10, 2025DETAILS
MAIN - CAMPUSCollege of Culture, Arts and SportsAssociate Professor IIICNUB-APRO3-12-2022PermanentJune 30, 2025July 10, 2025DETAILS
MAIN - CAMPUSCollege of Culture, Arts and SportsAssociate Professor IICNUB-APRO2-13-2015PermanentJune 30, 2025July 10, 2025DETAILS
MAIN - CAMPUSCollege of Computing, Artificial Intelligence, and SciencesAssistant Professor IIICNUB-AP3-26-2015PermanentJune 30, 2025July 10, 2025DETAILS
MAIN - CAMPUSOffice of the Chief Administrative Officer for AdministrationSupervising Administrative Officer - AdminCNUB-SADOF-15-2022PermanentJune 30, 2025July 10, 2025DETAILS
MAIN - CAMPUSProject Management UnitProject Development Officer IIICNUB-PDO3-8-2022PermanentJune 30, 2025July 10, 2025DETAILS
MAIN - CAMPUSCash UnitAdministrative Officer ICNUB-ADOF1-14-2004PermanentJune 30, 2025July 10, 2025DETAILS
MAIN - CAMPUSFinancial Management Services DivisionChief Administrative Officer - Finance
(Anticipated Vacancy)		CNUB-CADOF-20-2004PermanentJune 20, 2025June 30, 2025DETAILS
MAIN - CAMPUSOffice of the Univeristy RegistrarAdministrative Aide IIIN/ACasualJune 18, 2025June 28, 2025DETAILS
MAIN - CAMPUSStudent Affairs and Development OfficeAdministrative Aide IIIN/ACasualJune 18, 2025June 28, 2025DETAILS
MAIN - CAMPUSOffice of the Univeristy RegistrarAdministrative Aide VIN/ACasualJune 18, 2025June 28, 2025DETAILS
MAIN - CAMPUSCollege of Computing, Artificial Intelligence, and SciencesAssociate Professor IICNUB-APRO2-21-2024PermanentJune 18, 2025June 28, 2025DETAILS
MAIN - CAMPUSCollege of Computing, Artificial Intelligence, and SciencesAssistant Professor IVCNUB-AP4-22-2022PermanentJune 18, 2025June 28, 2025DETAILS
MAIN - CAMPUSCollege of Special Needs, Early Childhood, and Lifelong LearningAssistant Professor ICNUB-AP1-16-2024PermanentJune 9, 2025June 19, 2025DETAILS
MAIN - CAMPUSOffice of the University PresidentAdministrative Aide IIIN/ACasualJune 9, 2025June 19, 2025DETAILS
MAIN - CAMPUSOffice of the Board and University SecretaryBoard Secretary ICNUB-BS1-29-2022PermanentJune 9, 2025June 19, 2025DETAILS
MAIN - CAMPUSCollege of Public Governance, Safety and Sustainability Assistant Professor IV CNUB-AP4-42-2022PermanentJune 2, 2025June 12, 2025DETAILS
MAIN - CAMPUSCollege of Tourism, Hospitality and Hotel Management Assistant Professor IlICNUB-AP3-6-2015PermanentJune 2, 2025June 12, 2025DETAILS
MAIN - CAMPUSAccounting UnitAccountant IICNUB-A2-13-2022PermanentJune 2, 2025June 12, 2025DETAILS
MAIN - CAMPUSAccounting UnitAccountant ICNUB-A1-20-2022PermanentJune 2, 2025June 12, 2025DETAILS
MAIN - CAMPUSResearch and Development and PublicationEducation Program Specialist IICNUB-EPS2-1-1998PermanentJune 2, 2025June 12, 2025DETAILS
MAIN - CAMPUSTesting Admission, Guidance and Counseling Services UnitGuidance Counselor IIICNUB-GUIDC3-1-1998PermanentJune 2, 2025June 12, 2025DETAILS
MAIN - CAMPUSOffice of the University and Board SecretaryBoard Secretary VCNUB-BS5-1-2000CoterminousJune 2, 2025June 12, 2025DETAILS
MAIN - CAMPUSCollege of Nursing and Allied Health SciencesPart-Time Clinical instructorN/APart-timeJune 2, 2025June 12, 2025DETAILS
RECRUITMENT CORE PROCESS
Requirements
1.) Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2025) which can be downloaded at www.csc.gov.ph;
2.) Performance Rating in the present position for one (1) year (if applicable);
3.) Photocopy of Transcript of Records (TOR);
4.) Photocopy of Certificate of Eligibility/License.;
5.) Photocopy of Certificate of Employment;
6.) Relevant Training Certificate (cut-off within 5 years from the deadline for submission of requirements)

For more information please contact HRMO at
254-1452 or 254-6814 local 126.

EMAIL US
Please email your complete application documents at pres@cnu.edu.ph, or hrmpsb@cnu.edu.ph addressed to:

DR. DANIEL A. ARIASO, SR., CESO II
SUC President III
Cebu Normal University


Through:

MRS. SHEENA R. MACALAM, CHRP
Administrative Officer V (HRMO III)
Human Resource Management Unit

Use the email subject format: Position Applying for_Surname, First Name (example: Admin_Dela Cruz, Juan)

HRMU ORGANIZATIONAL STRUCTURE

CNU CLOUD PORTAL

(Usage of Human Resource Information System)

What is CNU Cloud Portal?

CNU Cloud Portal is an Integrated Cloud Service that can be access thru the world wide web and provide various innovative systems in Cebu Normal University designed for solution and efficiency of the processes in the organization.

Currently we are using 3 Web Applications in the University that we are operating in our daily transactions.

  1. CNU HRPRL - WEB BASED APPLICATION FOR HUMAN RESOURCE INFORMATION SYSTEM
  1. CNUSYS - WEB BASED APPLICATION FOR CNU INNOVATIVE SYSTEMS

(https://portal.cnu.edu.ph/cnusys)

  1. CNU STUDENT PORTAL (WEB BASED APPLICATION FOR STUDENT INFORMATION SYSTEM)

(https://portal.cnu.edu.ph/student_portal)

CNU HRPRL

  • a web application for human resources information system (HRIS) used to store and track employee data ranging from attendance and processing of payroll to manager. 

HOW TO USE THE APPLICATION?

Step 1 - Open a Web Browser (Chrome, Mozilla Firefox or Microsoft Edge)

Step 2 - Type https://portal.cnu.edu.ph/hrprl or http://192.168.1.16/hrprl

Or search to google “cnu hrprl”

Step 3 - Login

4 Important modules in HRIS

1 - ATTENDANCE

2 - LEAVES

3 - PAYROLL

4 - SIS (only for faculty/faculty-admin)

HRIS ATTENDANCE MODULE


1. DAILY TIME RECORD - shows your attendance by year and month you can print or save it to PDF file if you like.  You can set in out type whether Time-in, Time-out, Break-in, Break-out or Discard 

2. BIOMETRIC LOGS - Shows all your Biometric Logs

3. DTR CORRECTION - Allows you to apply correction for empty Logs subject for approval to your Head

4. OVERTIME / OVERLOAD- is where you can submit/process your overtime/overload after you rendered, must have attachment with MEMO and other supporting documents for validation. 

5. OFFICIAL BUSINESS - is where you can submit/process your Official-Business/Travel Order application after you rendered, must have attachment with MEMO and Appearance for validation.

LEAVES MODULE

  1. LEDGER -  allows you to view your record and show count of your Leave Credits
  2. LEAVE APPLICATION - allows you to submit/process application like Sick Leave, Vacation Leave, Special Leave, Maternity Leave, Paternity Leave etc. and can print or download a soft copy.
  3. LEAVE CANCELLATION - allows you to cancel your leave if you feel its incorrect or change of mind.

Sometimes Leave Cancellation does not returning your leave credit after the cancellation is approved and still reflecting with a leave remarks of the specific DTR date, if you notice that there is no changes happened, please contact ICTO for assistance.

PAYROLL MODULE

  1. PAYROLL - Shows your payroll record, you can view and print the details of your payroll if you want to generate a payslip by simply clicking the records row.
  2. EARNINGS HISTORY - shows all your earnings history, can be filter by year and what payroll item you want to select.
  3. DEDUCTIONS HISTORY shows all your deductions history, can be filter by year and what payroll item you want to select.

SIS MODULE

GRADES ENTRY - this allows you to view and manage grades based on the subject you handled per schedule, you can add, edit print and forward for approval.

Note : this is only applicable to all faculty / faculty-admin.

Sometimes the newly created account SIS is not yet shown in your menu,please kindly fill-out and send to us your user access request form that can be found in the website cnu.edu.ph

THE END FOR THE HRIS USAGE

Don't forget to Change Password After your first login

X
Cebu Normal University
PRIVACY POLICY

Policy Statement

This Privacy Policy is adopted in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations (IRR), and other relevant issuances of the National Privacy Commission (NPC). The University is committed to protecting and respecting your personal data privacy. We process personal information in accordance with the principles of transparency, legitimate purpose, and proportionality. This Policy informs how we collect, use, disclose, store, protect, and dispose personal information of our data subjects.

Definitions

Personal information refers to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information or when put together with other information that would directly and certainly identify an individual.

Sensitive information is a type of personal information with the risk of discrimination against the Data Subject. These are about an identifiable person’s racial or ethnic origin, marital status, color, and religious, philosophical, or political affiliations. It is also, about an individual’s health, education, the genetic or sexual life of person, or any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings; Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and specifically established by an executive order or an act of Congress to be kept classified.

Privileged information refers to any and all forms of data which under the Rules of Court and other pertinent laws constitute privileged communication.

Information We Collect

The University may collect personal information in the context of its regular functions — including but not limited to the following categories:

  1. Students: contact and enrollment details, academic records, health or medical records, accommodation records, student-activity participation, and related data.
  2. Staff and job applicants: contact details, employment history, qualifications, employee-related data.
  3. Alumni profiling: contact and demographic details.
  4. Visitors, volunteers, and other stakeholders: information collected through sign-in forms, CCTV or security monitoring, photos or recordings during official events, surveys, and feedback forms.

Collection may occur by any medium, including: paper forms, electronic forms, email, website or online platforms, CCTV or video/photographic capture, surveys/questionnaires, and other lawful means.

Purposes and Uses of the Data Collected and Processed

Personal information collected may be used for:

  1. Administration of admission, enrollment, employment, alumni relations, and other official functions.
  2. Maintenance of student and employee records, including academic, health, and administrative data.
  3. Provision of University services such as counseling, scholarship administration, placement, library access, facilities use, laboratory access, security, parking, and accommodation.
  4. Internal research, quality assurance, performance monitoring, and institutional planning.
  5. Compliance with statutory obligations (e.g. reporting to government agencies when required).
  6. Security, safety, and campus management, including CCTV monitoring.

Legal Basis / Lawful Criteria for Processing

All processing of personal data is carried out in accordance with the legality, fairness, and lawfulness requirements under the Data Privacy Act and IRR.
Where applicable, processing is grounded on consent, contract, legal obligation, legitimate interest, or other lawful bases recognized under the law. The choice of lawful basis depends on the nature of data, the purpose of processing, and legal or contractual requirements.

Manner of Collection and Processing

Personal data may be collected through physical forms (paper-based), electronic forms, online or web-based platforms (e.g., registration portals, email, institutional website), CCTV or video/photo capture (for security or surveillance), event sign-in sheets or registration forms, surveys or questionnaires, or other legitimate and lawful means.

Processing may include collection, recording, sorting, storing, retrieval, use, updating, modification, blocking, destruction or other operations as allowed under the law, consistent with declared purposes.

Disclosure of Information

The University does not disclose personal information except under the following circumstances:

  1. Internal disclosure within authorized University personnel, only when necessary and appropriate for legitimate institutional purposes.
  2. External disclosure only when required or permitted by law (e.g. statutory obligations), or when the data subject has provided valid consent.
  3. Sensitive personal information or privileged information is processed and disclosed only in accordance with relevant legal provisions.

Risks, Safeguards and Security Measures

The University recognizes that processing of personal data entails certain privacy and security risks. Accordingly, we implement appropriate organizational, technical, and physical security safeguards to protect the confidentiality, integrity, and availability of personal data — whether in electronic or physical form. Such measures include (but are not limited to):

  1. Access controls (both digital and physical) to restrict access only to authorized personnel
  2. Use of secure storage: locked filing cabinets or secure rooms for physical records; password-protected systems, encryption, secure servers, firewalls for electronic data
  3. Secure transmission of data (when shared or transferred), secure printing and disposal protocols, and safe deletion or destruction of data when no longer needed
  4. Classification of data and periodic review of security protocols, to ensure adequacy in light of the risks presented and sensitivity of the data processed

Rights of Data Subjects

Under the Data Privacy Act and its IRR, data subjects have the following rights:

  1. Right to be informed — you have the right to know whether personal information about you will be, is being, or has been processed; the purposes of processing; the personal data to be entered; and the scope and method of processing.
  2. Right to access, correct, or update your data — you may request access to your personal information, ask for rectification of inaccuracies, or request updates.
  3. Right to object or withdraw consent — when processing is based on consent or legitimate interest, you may withdraw consent or object, subject to legal limits.
  4. Right to data portability — where applicable, you may obtain a copy of your personal data in a secure and portable format for transfer to another controller.
  5. Right to erasure or blocking — if personal data is incomplete, outdated, unlawfully obtained or processed, no longer necessary, or processing is unauthorized, you may request erasure or blocking, subject to legitimate grounds for retention (e.g. legal obligations or defense of legal claims).
  6. Right to damages — you may seek indemnification for damages resulting from inaccurate, incomplete, outdated, unlawfully obtained or unauthorized use of your personal data.
  7. Right to lodge a complaint with the NPC if you believe your data privacy rights have been violated.

Requests for access, rectification, objection, portability, erasure or complaints may be submitted in writing to the University’s designated Data Protection Officer (DPO) or Data Privacy Office.

Security, Retention, and Disposal

The University implements appropriate organizational, technical, and physical security measures to safeguard personal data — whether in paper or electronic form — against unauthorized access, disclosure, alteration, or destruction. Such measures include: secure storage (locked filing cabinets or rooms), restricted access to authorized personnel only, use of locked screens/screensavers, secure transmission (sealed envelopes or secure electronic transmission), secure printing and disposal of documents, and safe deletion or destruction of data when no longer needed.

Personal data will be retained only for as long as necessary to fulfill the declared and legitimate purposes, or as required for legal obligations or defense of legal claims. When no longer needed, personal data will be disposed of securely in accordance with University policy and relevant data-protection guidelines.

Consent, Notice, and Legitimate Processing

Where required by law, consent will be obtained from data subjects prior to collection or processing of their personal or sensitive data. In other cases (e.g. CCTV monitoring, legitimate interest), the University will inform data subjects through appropriate notice mechanisms before or at the time of data collection. Privacy notice(s) will accompany data-collection forms or be posted in conspicuous campus areas, and on the University website. At all times, data processing is based on legitimate purpose and proportional to the need.

Data Subject Access and Contact

To exercise your rights or if you have any inquiry, concern, or request regarding your personal data, please contact:

Omar B. Roma

Data Protection Officer
Email: dpo@cnu.edu.ph
Phone: 09422041421

Changes to This Policy

The University reserves the right to update or amend this Privacy Policy as necessary to reflect changes in applicable laws, regulations, regulatory guidance, or its internal data-processing practices. Updated versions will be posted on the University’s official website and, where appropriate, communicated to data subjects.